Privacy Policy for Executive Assistance

Last updated: June 12, 2026

Recruitment, Candidate, and Website Privacy Policy

Introduction

Executive Assistance (“Executive Assistance“, “we”, “us”, or “our”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by candidates, clients, website users, and business partners.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information in connection with our recruitment, executive search, staffing, consulting, and website services.

Executive Assistance operates in Ontario, Canada and is committed to handling personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), as well as applicable provincial privacy, employment, accessibility, and human rights legislation.

Information We Collect

Interpretation

• Name, address, email address, and telephone number
• Resume or curriculum vitae
• Employment history and work experience
• Educational background and credentials
• Professional qualifications and certifications
• Compensation expectations
• Professional references
• Interview notes and assessments
• Skills testing results
• Information voluntarily provided through applications or communications
• Website usage information
• IP address, browser type, device information, and website analytics data

Candidate Information

We collect and process candidate information to evaluate qualifications, identify candidates for opportunities, present qualified candidates to clients, conduct executive search services, and maintain records for future opportunities.

Candidate Consent

By submitting information to Executive Assistance, candidates consent to the collection, use, storage, and disclosure of personal information for recruitment and related business purposes.

AI-Assisted Recruitment and Screening

Executive Assistance may utilize artificial intelligence (AI), applicant tracking systems, automated search tools, and recruitment software to support recruitment activities including resume review, candidate matching, skills analysis, talent sourcing, workflow administration, scheduling, and candidate searches.

Final candidate assessments, recommendations, shortlists, and hiring decisions are subject to human review and are not made solely through automated processing.

Reference Checks and Verification

Where appropriate and authorized, Executive Assistance may verify employment history, educational credentials, professional qualifications, references, and other information relevant to employment opportunities.

How We Use Personal Information

We may use personal information to provide recruitment services, evaluate and present candidates, communicate with candidates and clients, improve services, conduct analytics, and meet legal obligations.

Disclosure of Personal Information

Personal information may be disclosed to clients, service providers, recruitment technology providers, cloud storage providers, IT support providers, analytics providers, where required by law, or with your consent.

Retention of Information

Candidate information may be retained for future employment opportunities and recruitment services unless removal is requested, subject to legal and business retention requirements.

Accessibility and Accommodation

Executive Assistance is committed to providing an accessible and inclusive recruitment process. Accommodations will be provided in accordance with AODA and applicable legislation.

Human Rights and Fair Hiring Commitment

Executive Assistance is committed to fair, equitable, and inclusive recruitment practices and does not knowingly discriminate contrary to applicable human rights legislation.

Security Safeguards

Executive Assistance maintains reasonable administrative, technical, organizational, and physical safeguards designed to protect personal information.

Website Information and Cookies

Our website may use cookies and similar technologies to improve functionality, analyze usage patterns, enhance user experience, and maintain website security.

Privacy Officer and Contact Information

Privacy Officer
Executive Assistance
Email: team@execassistance.com
Website: https://www.execassistance.com