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Permanent Part-Time Hybrid Executive Assistant/Office Manager
Permanent Part-Time Hybrid Executive Assistant/Office Manager
Our client seeks a Permanent Part-Time Executive Assistant/Office Manager to provide a high level of confidential support to this UHNW High-Profile Entrepreneur with corporate duties and high-level Board of Directors interaction on a hybrid basis in their Mid-Town Offices.
Job Description
Our client seeks a Permanent Part-Time Executive Assistant/Office Manager to provide a high level of confidential support to this UHNW High-Profile Entrepreneur with corporate duties and high-level Board of Directors interaction on a hybrid basis in their Mid-Town Offices. Ensure that effective planning and administrative systems are in place and maintained efficiently and effectively. This includes calendar management, travel arrangements, and office administration.
Responsibilities
- Organize, coordinate and manage the client’s calendar with scheduling meetings and video calls, in a proactive, professional and timely manner.
- Interface with the multiple partner company offices around the world
- High level consumer insight research
- Presentation preparation
- Basic Office tech support
- Arrange travel arrangements and car services for corporate travel
- Overseeing all revenue and expenses, primary contact with building Mgt and services, accountants, office supplies.
- Responsible for submitting receipts, bills and bank statements to accountants and printing select monthly cheques in office using Xero.
Job Requirements
- 10+ years of experience in an Executive Assistant capacity
- Proficient in MS Office (Outlook, Word, Excel, and Power Point) and must be proficient in the use of technology.
- Experience with light financial duties ie. Xero Accounting Software a definite asset
- Excellent communication skills.
- Upbeat and positive attitude.
- Exceptional time management and organizational abilities.
- Must be willing to come into office one day a week, and can work remote other days (30 hrs/week)
- Available for flexible hours and available via phone and email after hours and weekends if urgent
- Designer office located mid-town, on the Yonge-subway line.
- Underground parking will be provided if needed
- Quiet office, only serving one business owner