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Executive Assistant to VP's Fintech In-Office
Executive Assistant to VP's Fintech In-Office
Are you a dynamic, organized, and proactive professional who thrives in a fast-paced environment? In this exciting role, you’ll support two top executives, acting as a strategic partner to ensure everything runs like clockwork. From managing calendars to anticipating needs, you’ll play a key role in ensuring our leadership team is set up for success. Ready to bring your organizational genius and communication skills to the table?
Job Description
- Masterfully manage and prioritize the executive’s calendar to optimize time and ensure efficiency.
- Exercise discretion when screening and handling communications, addressing inquiries with professionalism and tact.
- Maintain a clean and efficient filing system, keeping the executive’s workspace in perfect order.
- Coordinate meetings, events, and travel arrangements with precision and attention to detail.
- Keep your finger on the pulse of industry trends, conduct research, and provide timely insights.
- Prepare materials for meetings, presentations, and briefings, ensuring all details are in order.
- Draft and edit correspondence, emails, and other communications with clarity and flair.
- Anticipate issues before they arise and proactively find solutions – you’re not just an assistant, you're a strategic partner.
- Leverage your proficiency with office software and emerging technologies to streamline processes and enhance productivity.
Job Requirements
- 5+ years of experience working as an Assistant to a Senior Executive
- High level of professionalism and etiquette with exceptional organizational skills.
- Proactive, and able to manage multiple projects and priorities.
- Strong verbal and written communication skills.
- Extremely detailed with a strong sense of priority.
- Exceptionally tech savvy with the ability to learn new software easily
- Excellent communication skills in English both written and spoken to communicate with external parties
- Exceptionally efficient time-management skills.
- Comfortable with an in-office structure
- Ability to commute to office 5 days/week
- Willingness to take on personal tasks and adhoc projects when required