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Executive Assistant to the President Hybrid Downtown
Executive Assistant to the President Hybrid Downtown
Reporting to the CEO, the Executive Business Partner is accountable for providing a full scope of support. This isn’t your typical Executive Assistant role. Yes, you’ll manage the day-to-day for the CEO, from emails, meetings, and travel arrangements to putting together sales reports and managing the CEO’s social media. You’ll be the right hand to the CEO to ensure a smooth operation while providing seamless communication.
Job Description
- Be the main point of contact for the CEO.
- Manage the CEO’S calendar with precision, scheduling and prioritizing meetings, appointments, and commitments to maximize efficiency and productivity.
- Efficiently manage the flow of information, including handling telephone calls and in-person and email inquiries, by vetting and prioritizing them for a timely and accurate response for the CEO.
- Manage sensitive and confidential information with exceptional discretion and the highest degree of professionalism.
- Draft letters, emails, meeting agendas, reports, and proofreading of all work to ensure accuracy.
- Manage all social media platforms, specifically LinkedIn.
- Track daily expenses and prepare weekly, monthly and quarterly reports (for example, Sales/ Existing Business Reports, KPI reports, expense reports, etc.)
- Conduct research, prepare and edit communication material, including reports, correspondence, PowerPoint presentations, assessments, and other documents.
- Record minutes at various meetings and distribute or file them accordingly.
- Coordinate all travel arrangements and logistics, including air travel bookings, accommodations, itineraries, and transportation for the CEO.
- Oversee and manage the daily operations of the Toronto Office.
- Organize company events, staff appreciation and other team-building initiatives.
- Liaison with IT, Building Management and other vendors, suppliers and stakeholders
- Carry out miscellaneous duties as required.
Job Requirements
- At least 5 years of experience in an executive assistant role or similar, assisting top executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent interpersonal, verbal, and written communication skills with the ability to interact professionally with individuals at all levels.
- Showcase the ability to write clear and concise emails, memos, letters and reports.
- Strong nature to take initiative and be resourceful, take full responsibility for tasks and able to work with tight deadlines.
- Exceptional attention to detail and precision, strong ability to work collaboratively and independently, and professionalism under pressure.
- Flexible and adaptable, able to adjust to changing priorities and workflows, with a proactive approach to problem-solving and decision-making.
- Experience with Social Media marketing, particularly LinkedIn.