The search for Executive Assistants of uncommon ability - We make it easier for you.

Executive Assistants

If you are an Executive Assistant of uncommon ability we would be very interested in hearing from you.

News & Events

Advanced certificate for the executive assistant

Current Job Openings

View our current job openings for Executive Assistant, Personal Assistant, and Administrative professional jobs.

See All Open Positions
Privacy Policy

Executive Assistant to the COO Hybrid

Executive Assistant to the COO Hybrid

Mississauga, ON


Apply to this job

Our client is a global support services company that’s the 6th largest employer in the world. They currently seek a top-notch Executive Assistant to work side by side with their Chief Operating Officer in their Mississauga offices. Your exceptional relationship building skills, and friendly demeanour will serve you well in this team-based culture.Their customer base is vast. You will find them in education, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. They are in all major cities, at remote work sites and everywhere in between.

Job Description

  • Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
  • Coordinate high attendance meetings, events, conferences, teleconferences and provincial/international travel (catering, booking venues, negotiating contracts, coordinating invitees etc.)
  • Act as a liaison and support leadership teams by attending meetings in the Executive’s absence and deliver/receive messages on Executive’s behalf
  • Manage communication between Executive and associates, liaise with internal and external executives on various projects
  • Oversee all incoming and outgoing communications, reports, internal correspondences, emails and phone calls for the office of the COO
  • Keep the Executive informed on status of team projects and other useful information related to day-to-day operations
  • Provide historical reference, guidance, and recommendations by developing and utilizing filing and retrieval systems and recording meeting discussions
  • Maintain customer confidence and protect operations by keeping information confidential
  • Prepare reports by collecting and analyzing information
  • Complete projects by assigning work to administrative staff and following up on results
  • Maintain and verify office supplies inventory
  • Prepare and distribute correspondence and process invoices and expense reports
  • Maintain a high degree of discretion and confidentiality with sensitive information
  • Ad hoc assignments as required

Job Requirements

  • 10+ years of professional office administrative experience supporting an Executive
  • Post-secondary education in Office Administration is an asset
  • Must be proactive with a strong leadership presence, but willing to work on the “task at hand”
  • Must be willing to learn the business to be able to partner with the Executive
  • Exceptionally friendly with top notch relationship building skills
  • Highly developed administrative and organizational skills
  • Ability to handle multiple priorities, work under pressure and adapt quickly to unforeseen situations and events

Sign up and get notified of new opportunities right to your inbox.