Our client is a global support services company that’s the 6th largest employer in the world.  They currently seek a top-notch Executive Assistant to work side by side with their CEO in their Mississauga offices.  Your exceptional relationship building skills, and friendly demeanour will serve you well in this team based culture.

Their customer base is vast.  You will find them in education, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. They are in all major cities, at remote work sites and everywhere in between.

·Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements

·Coordinate high attendance meetings, events, conferences, teleconferences and provincial/international travel (catering, booking venues, negotiating contracts, coordinating invitees etc.)

·Act as a liaison and support leadership teams by attending meetings in the Executive’s absence and deliver/receive messages on Executive’s behalf

·Manage communication between Executive and associates, liaise with internal and external executives on various projects

·Oversee all incoming and outgoing communications, reports, internal correspondences, emails and phone calls for the office of the CEO

·Keep the Executive informed on status of team projects and other useful information related to day-to-day operations

·Provide historical reference, guidance, and recommendations by developing and utilizing filing and retrieval systems and recording meeting discussions

·Maintain customer confidence and protect operations by keeping information confidential

·Prepare reports by collecting and analyzing information

·Complete projects by assigning work to administrative staff and following up on results

·Maintain and verify office supplies inventory

·Prepare and distribute correspondence and process invoices and expense reports

·Maintain a high degree of discretion and confidentiality with sensitive information

·Ad hoc assignments as required