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Executive Assistant to Senior VP, Corporate
Executive Assistant to Senior VP, Corporate
Our client, a large multi-national is currently looking for an exceptional Executive Assistant to support a Senior Vice-President in Downtown Toronto. In this role, you will have the opportunity to support a focused and energetic Executive with a varied portfolio. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. They go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.
Job Description
- Providing a full range of confidential administrative services for the SVP, ensuring quality service and professionalism at every interaction. These include calendar management, task, contact and inbox management, travel scheduling and coordination, and expense reimbursements.
- Prioritizing and effectively organizing the SVP’s workload to ensure critical items are highlighted and progressed
- Managing meetings, including scheduling, preparing agendas, arranging catering, taking minutes and documenting action items at leadership team meetings, strategic sessions and other as applicable
- Managing and coding invoices, approvals and accruals
- Scheduling and coordinating team events such as team Town Halls, Leadership team meetings, offsites and other
- Recommending enhancements to increase the SVP’s and the team’s efficiency and effectiveness
- Building strong and effective relationships across the organization, including partnering with internal and external stakeholders
- Negotiating conflicting needs, including troubleshooting, handling matters with urgency, and following through on deliverables
- Building and enhancing team community through all interactions
- Thriving in a fast-paced, office-based, team-focused environment while demonstrating autonomy and self-motivation, drive, flexibility and problem-solving
Job Requirements
- 5 - 10 years’ experience supporting an executive
- Excellent and top-notch skills and experience in the entire MS Office Suite
- Passion for maintaining order, organization, prioritization and pace
- Evident skills in spoken and written communication
- A sense of urgency and the ability to perform extremely well under time pressures, multi-tasking, meeting tight deadlines while maintaining attention to detail
- Superior people skills, maintaining courtesy, professionalism and a constructive disposition in all contexts and with all stakeholders.
- Discretion, judgment and confidentiality