Our client is a global strategic advisory firm. They help leadership of the world’s most influential companies and financial sponsors navigate the opportunities and risks facing their businesses. They currently seek an Executive Assistant (EA) & Office Manager with 5+ Years of experience to support 2-3 Executives and manage the offices of their growing business in their brand-new Toronto office.

Their administrative staff perform an essential function, partnering with Executives to seamlessly meet the needs of our clients. They are greater than the sum of their parts, and they are looking for colleagues with a team-oriented mentality who will take ownership and pride in the success of their Executives and the firm.

Responsibilities:

• Act as your Executive’s thought partner, anticipating their needs and

managing their time in a fast-paced and fluid client-service environment

• Own and strategically drive the Executive’s calendar; schedule (and

reschedule) a dynamic flow of client and internal meetings

• Coordinate end-to-end travel; book domestic and international flights,

cars, and hotels

• Process expense reports (NetSuite)

• Enter CRM data (Salesforce)

• Help plan, organize and curate bespoke events for C-Suite guests in

distinguished venues

• Own all Office Management responsibilities; order supplies and groceries,

keep the office tidy, organize internal monthly lunches or meetings, and

liaise with vendors/property management

• Support your Executives’ marketing efforts by conducting research,

gathering information, and keeping them organized

• Build rapport with the EA team, Executive team, clients, and client EAs,

and facilitate scheduling with friendliness, professionalism, efficiency, and

close attention to detail

• Provide ad hoc support and creative solutions, as situations require