The search for Executive Assistants of uncommon ability - We make it easier for you.

Executive Assistants

If you are an Executive Assistant of uncommon ability we would be very interested in hearing from you.

News & Events

Advanced certificate for the executive assistant

Current Job Openings

View our current job openings for Executive Assistant, Personal Assistant, and Administrative professional jobs.

See All Open Positions
Privacy Policy

Administrative Personal Assistant Hybrid

Administrative Personal Assistant Hybrid

Toronto, ON


Apply to this job

Our client is a dynamic and fast-growing company in the music and post-production industry, specializing in the advertising realm. They are committed to delivering exceptional service and value to their clients. As they expand, they are seeking a talented individual to join their team and provide essential support in executive assistance, personal assistance, and light accounting. They provide a supportive and inclusive work environment with a collaborative team.

Job Description


  • Provide comprehensive administrative support to Executive Producers.
  • Calendar management, staff vacation tracking, and meeting coordination.
  • Email correspondence/triage and prioritization.
  • Personal and business travel arrangements.
  • Assisting executive producers with general accounting (being a point person for accounts payable and receivable, reconciliations, and expense tracking- (essentially data entry and communication with vendors).
  • Support various ad-hoc projects and assignments as needed, demonstrating flexibility and adaptability in a fast-paced environment.
  • Assist with some personal tasks, such as managing personal appointments, travel arrangements, events, running occasional errands.

Job Requirements

  • 2 plus years of previous experience in executive assistance, or personal assistance roles, assistance with general accounting would be a bonus
  • Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
  • ¬∑Strong attention to detail and accuracy in financial record-keeping.
  • Exceptional verbal and written communication skills, including professional phone etiquette.
  • Proactive problem-solving abilities and the capacity to handle confidential information with utmost discretion.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficiency in accounting software and tools for bookkeeping tasks (Dext, Plooto, QBO) would be a bonus
  • A positive attitude, a proactive approach, and the ability to work both independently and collaboratively.

Sign up and get notified of new opportunities right to your inbox.