.png){kind=small}
Administrative Personal Assistant Hybrid
Administrative Personal Assistant Hybrid
Our client is a dynamic and fast-growing company in the music and post-production industry, specializing in the advertising realm. They are committed to delivering exceptional service and value to their clients. As they expand, they are seeking a talented individual to join their team and provide essential support in executive assistance, personal assistance, and light accounting. They provide a supportive and inclusive work environment with a collaborative team.
Job Description
Responsibilities:
- Provide comprehensive administrative support to Executive Producers.
- Calendar management, staff vacation tracking, and meeting coordination.
- Email correspondence/triage and prioritization.
- Personal and business travel arrangements.
- Assisting executive producers with general accounting (being a point person for accounts payable and receivable, reconciliations, and expense tracking- (essentially data entry and communication with vendors).
- Support various ad-hoc projects and assignments as needed, demonstrating flexibility and adaptability in a fast-paced environment.
- Assist with some personal tasks, such as managing personal appointments, travel arrangements, events, running occasional errands.
Job Requirements
- 2 plus years of previous experience in executive assistance, or personal assistance roles, assistance with general accounting would be a bonus
- Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
- ·Strong attention to detail and accuracy in financial record-keeping.
- Exceptional verbal and written communication skills, including professional phone etiquette.
- Proactive problem-solving abilities and the capacity to handle confidential information with utmost discretion.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency in accounting software and tools for bookkeeping tasks (Dext, Plooto, QBO) would be a bonus
- A positive attitude, a proactive approach, and the ability to work both independently and collaboratively.