Our client is a boutique financial services firm that caters to an elite clientele located in downtown Toronto. They are currently looking for an administration manager to join our team. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. The administration manager would be directly reporting to the managing partner as well as supporting our partners and managers.

Role and Responsibilities:

·Office management and directing administrative staff

·Co-ordination with IT support provider, HR provider, building management/facilities, and suppliers

·Prepare client invoicing, correspondence for collections.

·Track vacation, personal care days, hourly payroll and prepare bi-monthly report

·Prepare management and partner reports (for collections and work-in-process for billing)

·Actively involved in firm committee organizations (IT, HR, Quality)

·Banking deposit responsibility

·Manage office calendar, boardrooms, conference call and online meetings (Teams, Zoom)

·Build effective relationships with the administration team and act as a liaison with the Partnership

·Monitor office supplies and vendors

·Coordinate courier orders

·Preparing and formatting documents

·Facilities management when required for offices in a tower in the downtown core